Join Our Team

Summerville, SC
$16 to $20 Hourly
Vision , Dental , Paid Time Off , Life Insurance , Retirement
Full-Time

ORGANIZATION OVERVIEW

Dorchester Habitat for Humanity is a Christian housing ministry based in Summerville, SC, with a mission of putting God’s love into action by bringing people together, building homes, and spreading hope. We’re expanding our homeownership program, providing decent and affordable homes to those in need, and we’re seeking an exceptional, full-time Executive Assistant to join our dynamic team of mission-driven individuals and support our President and CEO, Jaye Elliott. Learn more about what we do and our core values at www.dorchester habitat.org. And if you are a highly organized administrative professional with experience supporting chief executive officers, read on to learn more about this exciting opportunity!

POSITION OVERVIEW

This is a full-time role, reporting to our President and CEO. For this role, you’ll need to live in or near Summerville, SC, and be willing to work in our Summerville, SC office 5 days a week. Typical hours for this role are

9 am – 5 pm, Monday through Friday; on occasion, there is a need to work additional hours on evenings and weekends during events throughout the year.

MISSION

The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all administrative details and clearing the path for them to make their most significant contribution to the organization. The Executive Assistant will be a key asset to the President and CEO by anticipating needs at an exceptionally high level, allowing her to develop vision and strategy for all aspects of the organization at Dorchester Habitat for Humanity so that we can reach our organizational goals.

While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week, based on the President and CEO’s needs and the organization’s needs. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity, thereby supporting the initiatives of the President and CEO.

RESPONSIBILITIES

The Executive Assistant will have the following primary responsibilities:

• Communicating on the President and CEO’s behalf, both internally and externally
• Calendar management and scheduling on behalf of the President and CEO
• Meeting management, including preparing agendas and reports, printing reports, taking notes, and distributing action items
• Varying personal and professional administrative tasks, including, but not limited to, booking appointments, research projects, coordinating meetings, ordering, copying, scanning, filing, and/or mailing
• Preparing and reviewing financial and operational reports, and Accounts payable duties
• Homeownership Program management, including, but not limited to, handling of inquiries; detailed and accurate recordkeeping; reporting; and distributing, receiving, and reviewing program applications and related documents
• Maintaining the filing and database system(s) and looking for and implementing ways to improve
• Managing the President and CEO’s social media platforms

PROFICIENCIES

Financial Records and Financial Management/Counseling Knowledge: The President and CEO’s Executive Assistant will have high attention to detail and accuracy, using their existing experience dealing with financial information, their experience with financial management and counseling, their experience supporting Chief Executive Officers, and their ground level understanding of accounting terminology to provide informed administrative support.

Quality Communication: The Executive Assistant must be an excellent communicator, both in oral and written forms. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly, both in writing and orally, on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, phone calls, virtual video calls, text messages, and/or emails.

High Level of Discretion: Since our Executive Assistant will regularly work with confidential information, discretion and sensitivity regarding both financial and personal information are essential. Team Player: In addition to working directly with the President and CEO, the Executive Assistant will also collaborate with members of the office and Restore teams, as well as with members of the Board of Directors. The Executive Assistant will need to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses, and/or gossiping. Maintain a professional level of discretion.

Anticipating Needs: As part of our commitment to enabling the President and CEO to serve our organization and clients at the highest level, our Executive Assistant will strive to anticipate needs and eliminate friction at work whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for her to make her most significant contribution.

High Proficiency in Technology: Our Executive Assistant will be technologically savvy and will not be intimidated by learning new technology. Our Executive Assistant will be resourceful and proficient at online research. A High Level of Proficiency in the following tech platforms is essential: Virtual Meeting Platforms, Google, and Microsoft Office Suite. Managing the President and CEO’s social media. Online research.

REQUIREMENTS

Education: Bachelor’s Degree, preferred; IAAP Certified Administrative Professional (CAP) or completed coursework on administrative and HR software, recommended

Experience: 2-5 years supporting executive(s), of financial management and counseling, and dealing with financial information

Physical: Ability to bend, reach, and lift boxes and office supplies to 30 lbs.

Job Type: Full Time, hourly

We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES & RESPONSIBILITIES

The Development Assistant is an integral member of Dorchester Habitat for Humanity’s Development team. The Development Assistant serves as the backbone of the operation, overseeing all administrative processes for managing fundholder relationships. Additionally, the Development Assistant conducts research, coordinates development events and programs, and assists the Director of Development with scheduling. He or she must be highly detail-oriented and work to ensure delivery of impeccable donor services.

Reports to the Director of Development, with significant interaction with the board of directors and volunteers.

• Regularly manage updates to the constituent database and the Auxilia mailing lists to ensure all contacts are properly moved through the development process and coded appropriately.
• Manage the process of opening and closing new donor funds, including sending a welcome letter to new fundholders and assisting with their initial online registration.
• Research potential prospects and add information to the constituent database, e.g., meeting notes
• Manage the gift acknowledgement process and produce donor letters as needed.
• Work closely with the Finance department on incoming gift processes.
• Assist with questions regarding online Fund accounts and draft grant recommendations for fundholders when needed.
• Assist with planning, preparation, execution, and processing of RSVPs for special events.
• Troubleshoot issues related to Dorchester Habitat for Humanity’s online Donor Portal, e.g., reset logins and passwords.
• Compile and create folders and marketing materials for development prospect meetings.
• Coordinate, attend, and draft minutes and other documents for Development Committee meetings.
• Achieve proficiency in the Auxilia software for development functions.
• Assist the Development department with the following duties: scheduling meetings, maintaining calendars and contacts, preparing for and following up on meetings, and performing additional responsibilities.
• Write, proofread, edit, and send correspondence, including but not limited to: Fund agreements, addenda, donor letters, and gift proposals.
• Monitor local media outlets for news and information on philanthropic trends, organization fundholders, and prospects.
• Process check requests for department expenses.
• Other duties as assigned.

SPECIFIC POSITION REQUIREMENTS

• BA preferred with a minimum of 1-3 years of experience in an area related to office administrative support, development, project management, or event coordination. Prior nonprofit work experience is a plus.
• Exceptional skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities, and problem-solving.
• Excellent customer service abilities.
• Excellent reading, writing, and grammar skills. Both written and verbal.
• Excellent skills and experience with Microsoft Word, Excel, and Outlook, working with databases and internet research; the ability to learn a donor management system.
• Demonstrated team player with strong collaboration abilities.
• Ability to take initiative with projects to work both independently.
• Knowledge of telephone and electronic mail protocol.
• Flexibility in schedule required.

This list of essential responsibilities and requirements is not exhaustive. Dorchester Habitat for Humanity reserves the right to revise this job description as needed to comply with actual job requirements.

Status: Part-Time, Exempt
Salary: Compensation commensurate with experience and qualifications.
Please submit resumes to Erin Roach at erin@dorchesterhabitat.org.

Reports To: ReStore Managers and Executive Director

Classification: Full Time, 40 hours per week, Hourly, Non-Exempt Status

Time Commitment: Must have open availability Monday-Saturday and be able to work 40 hours per week.

Duties and Tasks

• Assist customers and donors with loading and unloading donations, merchandise and purchases in a safe and effective manner.
• Responsible for moving and placing of donations, merchandise and purchases.
• Coordinate and communicate effectively with employees and volunteers regarding the loading, off-loading and handling requirements of ReStore donations, merchandise and purchases.
• Adhere to truck and warehouse safety standards.
• Assist in screening merchandise offered for donation for compliance with acceptance standards.
• Distribution of donation receipts, information and/or marketing materials.
• Move inventory items with forklift equipment.
• Respond to customer and donor inquiries, providing outstanding service to customers and donors.
• Maintain a clean and orderly sales floor, loading and unloading areas and other work areas.
• Within the scope of Dorchester Habitat’s Mission and operating policies, understand the needs of donors, customers, volunteers and staff members, and respond to them in an efficient, courteous and respectful manner.
• Develop a thorough understanding of Dorchester Habitat’s goals, mission, philosophy and policies and demonstrate this understanding in daily interactions.
• Maintain effective and professional working relationships with staff, volunteers, customers, donors and the public.
• Other duties as assigned by the ReStore Managers and/or Executive Director.

Knowledge, Skills, Abilities

• Clear SLED and FBI check.
• Clean drug test.
• Excellent verbal and written communication and interpersonal abilities and skills.
• Communicate effectively, both written and verbal.
• Able to safely lift (and position) at least 50+ pounds.
• Able to stand, squat, bend and climb in and out of a truck on a frequent basis.
• Knowledge of furniture moving techniques helpful.
• Reasonable familiarity with building materials.
• Able to operate warehouse material handling equipment such as a forklift, hand truck and dolly.
• Gets the job done on time.
• Works well with minimal supervision and under pressure.
• Punctual and reliable.
• Good problem solving skills.
• Excellent customer service skills, friendly, and outgoing personality.
• Eighteen (18) years or older.
• Ability to read and interpret a variety of documents and instructions furnished in oral, written, diagram, or schedule form, such as safety rules, operating and maintenance instructions and procedure manuals.

Job Context

• Regularly exposed to outdoor weather conditions.
• The noise level in the work environment is usually moderate.
• Regularly required to talk and/or hear.
• Frequently required to stand; walk; sit; use hands to finger, handle, and/or feel; reach with hands and arms; climb or balance; stoop; kneel; crouch; and crawl.
• Specific vision abilities required by this job are close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

This full-time role reports to our ReStore Manager and ReStore Assistant Managers. For this role, you’ll need to live in or near Summerville, SC, and be willing to work in our Summerville, SC ReStore 5 days a week. Typical hours for this role are 8:30 am – 5:00 pm, open availability Monday-Saturday, and able to work 40 hours a week; on occasion, there is a need to work additional hours throughout the year. The ReStore Donations Truck Driver may be asked to perform other duties deemed necessary by the ReStore Manager, ReStore Assistant Manager, and/or Executive Director.

The Mission: The mission of the ReStore Donations Truck Driver is to provide excellent customer and donor service while maintaining a friendly, positive, polite, respectful, and helpful attitude.

Responsibilities

The ReStore Donations Truck Driver will have the following primary responsibilities:

• Responsible for the safe and effective pick-up and transport of donations.
• Load, secure and unload donations and/or merchandise.
• Adhere to driving, truck and warehouse safety standards, and communicate and train other Team members and volunteers in these practices.
• Screen merchandise offered for donation for compliance with acceptance standards and effectively communicate exceptions.
• Distribution of donation receipts, information and/or marketing materials.
• Greet and assist customers and donors.
• Respond to customer and donor inquiries.
• Within the scope of Dorchester Habitat for Humanity’s Mission and operating policies, understand the needs of donors, customers, volunteers and staff members.
• Maintain a clean, orderly, attractive and efficient loading area.
• Organize pick-ups by locations/areas for efficiency and punctuality.
• Assist in the preparation and display of merchandise.
• Assist customers through the purchase pick-up process.
• Clean, sort price and stock merchandise.
• Communicate donor, truck and scheduling issues and problems to ReStore Manager and ReStore Assistant Managers.
• Uphold the ReStore and customer service policies, guidelines and procedures, ensuring consistent and effective ReStore operations.
• Develop a thorough understanding of Dorchester Habitat for Humanity’s goals, mission, philosophy and policies and demonstrates this understanding in daily interactions.
• Other duties as assigned by the ReStore Manager, ReStore Assistant Managers and/or Executive Director.

Knowledge, Skills and Abilities

• Clear SLED and FBI Check.
• Valid South Carolina State Drivers License.
• Good driving record. Must provide a complete DMV/MVR 10-year driving record.
• Clean drug test.
• Excellent ability to communicate effectively, both verbally and in writing.
• Ability to calmly and professionally handle multiple demands and tasks simultaneously and under pressure.
• Excellent interpersonal abilities and skills.
• Self-motivated, dependable, and good problem-solving skills.
• Punctual and reliable.
• Excellent customer service skills.
• Knowledge of furniture moving techniques.
• Twenty-one years or older.

Requirements

• Education: High school diploma or equivalent
• Experience: 1-3 years furniture moving experience.
• Physical: Ability to bend, reach, and lift up to 100 lbs. Frequently required to stand, walk, kneel, stoop, climb, crouch and crawl.
• Job Type: Full Time, hourly

Application Instructions

To apply, please submit the following via email:

• Cover letter and pdf of your resume
• Tell us how you heard about this position
• 3 professional references

We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Work Remotely: No
• Job Type: Full-time
• Pay: From $16.00 per hour
• Benefits:
  • Employee discount
  • Life Insurance
  • Vision Insurance
  • Dental Insurance
  • Paid time off
• Schedule:
  • 8 hour shift
  • Day shift
  • Weekend availability

This is a part-time role, reporting to our Construction Manager. For this role, you will need to live in or near Summerville, SC and be willing to work on our construction sites in Dorchester County (mainly the Summerville and St. George areas) 25 hours a week, including Saturdays. Typical hours for this role are 7 am – 3 pm, with availability Tuesday – Saturday. On occasion there is a need to work additional hours throughout the year. The Construction Assistant may be asked to perform additional duties deemed necessary by the Construction Manager and/or President and CEO.

The Mission: The Mission of the Construction Assistant is to provide excellent support to the Construction Manager in the processes on all Dorchester Habitat for Humanity projects. While repetitive tasks are part of this position, the tasks assigned can vary from week to week based upon the Construction Manager’s needs and the needs of the organization.

Responsibilities

The Construction Assistant will have the following primary responsibilities:

• Assure that the construction team and volunteers have the necessary materials, equipment, and tools for construction and that they are well maintained.
• Provide end-of-the-day reports to the Construction Manager.
• Inventory and check the quantity and quality of materials delivered to site.
• Clean, organize, and properly store and secure equipment, materials, and tools for construction at the end of the day.
• Monitor day-to-day site safety and ensure that the requirements of the Occupational Safety and Health Act are enforced.
• Maintain equipment, materials, and tools on site to ensure accessibility and provision for the construction team and volunteers.
• Monitor and maintain site safety, garbage collection and disposal, recycling, materials, tools, equipment, and proper storage.
• Ensure that safety guidelines, policies, and practices and OSHA safety standards are followed on site.
• Maintain a clean, organized, and safe site at all times.
• Attend team meetings and training sessions.
• Turn in paperwork and timesheets in a timely manner.
• Other duties as assigned by the Construction Manager and/or President and CEO.

Knowledge, Skills & Abilities

• Clear SLED, FBI, and Sexual Offender Registry checks.
• Valid and current SC Driver’s License.
• Knowledge of, and skilled in using, construction machinery, materials, equipment, and tools.
• Attention to detail and overall quality control.
• Strong organizational and time management skills.
• Strong interpersonal skills, dealing with a variety of abilities, backgrounds, cultures, people, personalities, and skills.
• Good oral and written communication skills.
• Basic math aptitude to calculate building measurements, quantities, etc.
• Punctual and reliable.
• Timely completes jobs and responsibilities.
• Works well under pressure and in a fast-paced team environment.
• Self-starter who takes initiative and asks for help when needed.
• Ethical with high standards of integrity and accountability.
• Initiative represented by a “sense of urgency”, energy, enthusiasm, attention to detail, and follow-up.
• Projects a professional image in speech and demeanor in interactions with others in multiple scenarios.
• Works effectively with little to no supervision.

Requirements

• Experience: 1-3 years construction experience.
• Physical: Ability to spend the majority of the day standing and/or moving. Ability to bend; stand; walk; climb; kneel; sit; use hands to finger, handle, and/or feel; reach with hands and arms; balance; stoop; crouch; work at heights; lift; and crawl, often in awkward and/or tiring positions. Work is mostly outdoors with frequent exposure to outdoor weather conditions. Ability to safely move, reach, lift, and position at least 30 pounds on a frequent basis. Ability to stand for at least 4 hours or more.

Compensation & Benefits

• Part-Time. Hourly. Compensation starting at $19 an hour (compensation commensurate with experience and expertise). Benefits include PTO, long-term and short-term disability insurance, life insurance, Simple IRA, and professional development opportunities.

Application Instructions

• To apply, please submit the following via email to jaye@dorchesterhabitat.org:
  • Cover letter and PDF of your resume
  • Tell us how you heard about this position
  • 3 Professional References

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job description has been approved by Dorchester Habitat for Humanity, Inc. Employee certifies that he understands the requirements, essential functions, and duties of the position.